Onboarding Meeting¶

Once your challenge has been accepted and the phases and their interfaces have been set up, we will invite you to an onboarding meeting with our support team. This meeting is a key milestone in preparing your challenge and will give you an in-depth understanding of the setup and evaluation process on Grand Challenge.

⚠️ Important: Before the onboarding meeting, you must download and review your challenge’s Starter Kit. It contains all the technical components that will be discussed during the meeting. Without reviewing it, the meeting may be less effective.

Deadline: 3 weeks post-challenge acceptance

Starter Kit¶

The Starter Kit is a Git-ready, custom-tailored set of example scripts automatically generated for each phase of your challenge. It includes, for each phase:

• ✅ A script to automate uploading data to an archive
• 🤖 A submission algorithm that will handle the inputs and demonstrates creating the outputs defined for that phase.
• 🧮 An evaluation method that scores submissions and generates (mock) performance metrics

You can view a general example here.

📥 How to download your Starter Kit¶

Once the support team has configured your phases, the Starter Kit will be available for download in the Challenge Admin panel:

• Admin
  • Under 'Phases'
    • [Phase Title]
      • Starter Kit

Click the Download Starter Kit button on that page to retrieve your kit.

What to Expect from the Onboarding Meeting¶

During this meeting, a member of our support team will walk your team through:

• ✅ All technical steps required to set up and launch your challenge
• 🕒 A realistic timeline for going live
• 👥 Introductions to the support team that will assist during both setup and the live phase

We’ve found that teams that attend this meeting with the right preparation are able to move more quickly and confidently through the setup process.

💡 Tip: Invite all team members involved in:

• Challenge configuration
• Data uploading
• Technical tasks or algorithm development

This ensures your team can ask relevant questions and clarify implementation details during the session — saving time and effort later.